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Trinity Health Information Associate – Sunnyview - Brain Injury - Per Diem - Days in Schenectady, New York

Employment Type:

Part time


Day Shift


Information Associate – Sunnyview - Brain Injury - Per Diem - Days

Position Summary:

THE INFORMATION ASSOCIATE (IA) coordinates and communicates patient care activities between nursing, medical, clinical, ancillary departments, Ellis Hospital, and the community. This position performs clerical, receptionist, and organizational, scheduling and specific transcription duties working closely and collaboratively with nursing, medical, and interdisciplinary staff.

Sunnyview Rehabilitation Hospital is a 115-bed acute hospital specializing in physical rehabilitation. Each patient has a dedicated team of physicians, nurses, therapists and specialists ... all focused on one goal ... taking back what was stolen by a stroke, traumatic injury or disabling illness. We're proud of our rich history ... and the role we play in the healing process. Our patients come to us when they need us most. Our compassionate staff is there with up-to-the-minute treatment modalities and cutting-edge technology.

Position Highlights:

  • Quality of Life: Where career opportunities and quality of life converge

  • Advancement: Strong orientation program, generous tuition allowance and career development

  • Work/Life: Positions and shifts to accommodate all schedules

Principal Responsibilities:

  • Responsible for maintaining the patients' medical record: Accurate identification of all patient forms and correct organization of medical records Organizes chart when patient is transferred to another unit Updated chart forms daily in medical record Reviews medical record each shift for consults Copies medical record as needed Deletes medical record of long-term patients as needed Scanning of all Patient Advance Directives to EPIC

  • Prepares medical record at discharge

  • Collating discharged patient records for Medical Records and Care Center

  • Assembles medical records of discharged patients according to the standard format in the most accurate and efficient

  • manner.

  • Attaches loose reports to the proper record

  • Completes specific tasks for the Patient Care Unit as assigned by the Nurse Manager, Supervisor, or Sr. IA.

  • Receptionist:

  • Acts as a receptionist for the unit.

  • Answers, screens and routs telephone calls correctly

  • Assists patients', families and the public

  • Answers nurse/patient intercom system and relays information to responsible person

  • Contacts patients family or doctor as directed

  • Ascertains identity of all persons

  • Faxes medical information to physicians and Insurance carriers as requested

  • General Secretarial

  • Maintains adequate level of supplies. Obtains and returns equipment to proper department

  • Responsible for neat and orderly environment with the unit by maintaining bulletin boards with current notices

  • Responsible for filing daily assignment sheet by shift

  • Receives, opens and appropriately distributes center mail

  • Receives, opens and appropriately distributes materials faxed to center

  • Ordering Unit Supplies through PeopleSoft

  • Other Responsibilities:

  • Support of unit functions

  • Making sure patient’s names are written on daily assignment sheets.

  • Maintaining bulletin boards

  • Reporting maintenance issues through Facilities Maintenance Work Order System

  • TIS Service Now Self Self-Service

  • Checking all computer equipment to assure working properly

  • Maintaining nursing stations with no food, beverages, etc. (Using Hydration Stations)

  • Preceptor for new IA’s as assigned by Sr. IA or Operations Manager

  • Unit specific responsibilities as assigned by Sr. IA or Operations Manager

  • Clinical Engineering Work Orders

  • Daily check of unit Voalte Phones

Requirements :

  • High School Diploma required, AAS preferred

  • Minimum of two years' work experience in a health-related area

  • Exceptional interpersonal skills

  • Good organizational and time management skills

  • Knowledge of medical terminology

  • Knowledge of various health insurances

Pay Range: $16.20 - $20.75

Pay is based on experience, skills, and education. Exempt positions under the Fair Labor Standards Act (FLSA) will be paid within the base salary equivalent of the stated hourly rates. The pay range may also vary within the stated range based on location.

Our Commitment to Diversity and Inclusion

Trinity Health is one of the largest not-for-profit, Catholic healthcare systems in the nation. Built on the foundation of our Mission and Core Values, we integrate diversity, equity, and inclusion in all that we do. Our colleagues have different lived experiences, customs, abilities, and talents. Together, we become our best selves. A diverse and inclusive workforce provides the most accessible and equitable care for those we serve. Trinity Health is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other status protected by law.

Our Commitment to Diversity and Inclusion

Trinity Health is a family of 115,000 colleagues and nearly 26,000 physicians and clinicians across 25 states. Because we serve diverse populations, our colleagues are trained to recognize the cultural beliefs, values, traditions, language preferences, and health practices of the communities that we serve and to apply that knowledge to produce positive health outcomes. We also recognize that each of us has a different way of thinking and perceiving our world and that these differences often lead to innovative solutions.

Our dedication to diversity includes a unified workforce (through training and education, recruitment, retention, and development), commitment and accountability, communication, community partnerships, and supplier diversity.

EOE including disability/veteran