Job Information
COARC Human Resources Administrative Assistant in Mellenville, New York
15.00 per hour | Until Filled (EST) | Mellenville, NY, USA | Hourly | Part Time
Human Resources Administrative Assistant
Mellenville , NY
Bring your Heart to Coarc
Are you passionate about making a difference in the lives of others? Coarc, a non-profit organization dedicated to supporting people with disabilities, is seeking a part time Human Resources Administrative Assistant to join our team. If you're passionate about HR and looking for a role where your work makes a positive impact, this opportunity is for you!
Hours: Monday 8am - 3:30pm, Wednesday 8m - 4pm and Thursday 8am - 4pm.
Pay Rate: $15.00 per hour
GENERAL PURPOSE OF JOB
Provide general and specific support to the Human Resources Department in a professional manner that promotes cooperation with others by consistently demonstrating a positive attitude, remaining open and adaptable to change, maintaining confidentiality and by demonstrating the ability to focus on productivity.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Initiate, implement, and maintain effective and efficient office operation systems in accordance with this description and with your Supervisor(s) on a daily basis
Maintains applicant database including data entry of all applicants
Performs reference checks and schedules applicant interviews
Generates meeting minutes as needed or required and ensures approval and distribution of meeting minutes.
Distributes departmental mail
Initiate, prepares and distributes correspondence and mailings
Conducts employment verifications
Orders and stores departmental office supplies
Fulfills internal and external customer services requests as needed
Prepares and distributes monthly Anniversary Cards
Utilize business equipment to ensure copies, faxes and scanning projects are executed
Completes departmental filing and ensures systems are in order and that filing is occurring to ensure there are no filing backups
Ensures adherence to document retention schedules as it pertains to Personnel Files
Schedules and conducts first day paperwork
Performs data entry as needed; creates and maintains electronic records using HRIS Systems/Excel
Tracks documents to ensure receipt by the HR Department
Prepares for Benefits Orientation by ensuring the room is reserved, vendors are reminded, attendance is confirmed, lunch is ordered, and paperwork is prepared
Maintains a calendar of meetings as it pertains to the departmental events and meetings as directed, and resolve any scheduling conflicts on a daily basis
Maintains purchase order systems and ensures PO logs are completed
Gathers and organize information for reports, project, meetings, events, appointments, and other related details on a daily basis with adherence to timelines and follow-up as necessary and ensures proper notification to the Supervisor of any existing or emerging issues
Maintains other related records that are relevant to the program's operation on both a self-initiated and directed daily basis
Maintains Compliance Poster Board in Mellenville and distributes updates to Program managers
Prepares and distributes applicable reports such as Board Report, Equity Reports etc.
Attends meetings and trainings both on or off site as needed or required
Perform any other related duties or responsibilities deemed necessary to the position and as required by the Department
Informs supervisor of any issues that arise involving workflow
REQUIREMENTS
High School Diploma or GED (now called TASC); Associates degree or related business training preferred
One year of related experience; two years preferred
Ability to remain extremely confidential due to the sensitive nature of position
Exceptional written, communication, and computer skills (Word, E-mail and Excel)
Ability to be certified in all required trainings
Occasionally required to lift up to 25 pounds
Valid Driver's license
Please visit our website at www.coarc.org for Coarc job openings and to complete an application online.
For more information, feel free to contact:
Jamie Budai at: jamieb@coarc.org or 518-672-4451 ext. 2141
Equal Opportunity Employer